Invoicing software for wedding videographers

What invoicing software for videographers has to handle

A typical invoice covers a job that is billed and paid within a few weeks. A wedding film is paid in pieces over a long stretch, so most of what couples owe you on any given day is not late. It simply has not come due yet.

Billing software for photographers and filmmakers has one job: tie each payment to the wedding date, give the couple a pay link that works on a phone, and show you who owes what and when. If you are comparing the best invoicing software for photographers and videographers, ask whether the schedule follows the wedding. In Hailo it does, right beside the proposal and the contract.

From signed contract to final balance

You set the payment schedule on the booking before you send it: a deposit, then as many later payments as you like, each due on a date or a set time before or after the wedding. When the couple signs and pays the deposit, Hailo makes them a client and raises an invoice for every later payment, already marked sent. The page on retainers and payment plans covers the schedule and the presets that save it.

A custom charge, or a wedding that never went through a proposal, gets an invoice you build by hand and edit on the page the couple will see. What a wedding videographer invoice should show, field by field, is on the videography invoice template page.

How couples pay, and what reaches you

Card, Apple Pay and ACH go through your own Stripe account, and cards can also go through Square. None of that money is shared with Hailo (0%), though your processor's usual fees still apply. Venmo, Cash App, Zelle, checks and wires never pass through Hailo at all; the couple says they sent it, and you mark it paid once it shows up. How to accept payments as a videographer goes through each method.

Chasing balances can run on its own too. Switch reminders on and couples hear about a payment coming up or gone late in an email from your address, never a charge to their card. See automatic payment reminders.

Where you see what is owed

Three views answer the question of who owes you. Invoices filters by status, from draft to paid. Unpaid sorts open balances into what is late and what is merely coming. Bookings lines up every signed contract against the money received so far.

As invoicing software for videographers, Hailo stops short of your books. It is not accounting software: Finance reports export to CSV for your accountant, and QuickBooks is not connected today. Billing works in the US, Canada, the UK and Australia, and couples are charged in your own money.