A videography booking form couples finish in one sitting

One link instead of four attachments

Hailo's videography booking form is a page, not a form builder. Across the top runs a strip of four steps: Review, Sign, Questions and Pay. Only the steps you turn on exist, so a couple who does not need a questionnaire never sees an empty one, and finished steps stay clickable if they want to look back.

Review shows the line items and the total, plus any optional extras you set aside, which they can tick while the total updates. Sign holds the contract and the signature pad. Questions is your intake questionnaire. Pay opens only once the contract is signed.

If you have used a wedding photography booking form or a client booking form that collects details first and emails a contract later, the difference is that nothing here arrives separately.

Build the videography booking form on the lead

Open the lead's Booking tab and choose All-in-one booking. Pick a layout or one of your saved presets, and the proposal appears with the couple's name, date and venue already filled in. Then work down the steps: which sections show, the packages from your catalog, the contract, the questionnaire and the payments.

Payments are a schedule, not one number. The first row is always the deposit, as a percentage or a flat amount, and you add a final payment or split the balance into as many as you like. Each one is due when the contract is signed, a set time before the wedding, or after it. The link expires 30 days after you make it, and the page then tells the couple so. Retainers and payment plans goes deeper on the schedule.

Email to client opens a message with the link already written and publishes the link as it sends, so a couple never opens a dead draft.

How couples pay

Once they have signed, the couple chooses from the methods you switched on: card through your own Stripe account (Visa, Mastercard, Amex and Apple Pay) or through Square, both of which confirm on their own, or Venmo, Cash App, Zelle, a paper check or a wire.

For the manual methods the couple taps I sent it, with an optional note. That moves no money. It tells you to check your account, and you confirm the payment on the booking when it arrives. Hailo takes 0% of what your couples pay you. Taking payments from couples covers setting each method up.

What happens when the deposit lands

This is the automated client onboarding part, the job people usually buy client onboarding software for. The moment a card payment confirms, or you confirm a manual one, Hailo takes care of the rest:

• Marks the booking paid and the lead booked, and turns the lead into a client.
• Creates the wedding event from the proposal's date and venue and puts it on your calendar.
• Raises an invoice for each remaining payment in the schedule, each with its due date, and sends the reminders.
• Sets up the footage project and a draft delivery gallery.
• Gives the couple a client portal, one page with their proposal, contract, invoices and questionnaire.