Proposal and contract software for wedding videographers
Proposal and contract software for a wedding film studio should carry a couple from your price list to a signed, paid booking without a single attachment. In Hailo that path runs through one link: an investment guide they pick from, a proposal in your design, a contract they sign online, and the deposit.
Everything in proposals, investment guides and contracts
17 of the 227 things Hailo can do.
A catalog of what you sell
Packages, add-ons and a la carte items with the words couples read.
Investment guides
Couples browse your packages and pick what they want.
Four proposal designs
Pick one, preview it, start from it.
Edit right on the proposal
Type on the page itself, exactly as the couple will see it.
Proposal presets
Save a setup and reuse it on the next lead.
Couples choose on the page
Package and add-ons, with the total updating as they go.
Sign and pay from a phone
Review, sign and pay the deposit in one sitting.
One booking link
Proposal, contract, questionnaire and deposit in a single link.
Contract templates
Write it once, set a default, reuse it on every booking.
Contract starters
Ready-to-edit contracts to begin from.
Contracts that fill themselves
Your studio details and the package the couple picked, filled in for you.
E-signatures with an audit record
Signed in the browser, with the record kept behind the signature.
Countersign to lock it
Your signature finalizes the booking.
A signed PDF
For you and for the couple.
Proposals that expire
Every proposal expires 30 days after you make it, and the page says so.
Add to a booking
Send a date-change addendum or extra coverage to sign after they book.
Even for couples from before Hailo
Imported clients can get add-ons too.
From your price list to a booked couple
The work splits into what you set up once and what you do per couple. Once: your catalog of packages and add-ons, a proposal design saved as a preset, a default contract, a questionnaire and a payment schedule you reuse. Per couple: pick the preset on their lead, adjust what is different about their day, and send the link.
On the couple's side it is one sitting. They choose a package and add-ons, sign the contract, answer your questions and pay the deposit, on a phone if they like. The videography booking form page walks through that link.
Proposal vs contract
People search proposal vs contract because the two blur together. A proposal is the offer: who it is for, what you will deliver, what it costs and how to accept. A contract is the agreement you both sign, with the terms that hold if plans change.
Can a proposal be a contract? Software cannot settle that. The answer turns on the wording and on local law, so ask a lawyer in your state. Hailo keeps them as two documents that travel together: the couple chooses on the proposal and signs the contract on the next step. Contract templates explains how yours are written and reused.
What to look for in proposal and contract software
Whether you are weighing proposal software on its own or a whole studio app, these are the questions worth asking.
- Can couples choose on the page? Packages and add-ons with a live total, rather than a PDF they reply to. Hailo's version is an investment guide couples pick from.
- Do you edit the document itself? In Hailo you type on the proposal exactly as the couple will see it, in one of four designs.
- Is the signed text frozen? A contract should be copied into each booking when it is sent, so editing your template later never changes what a couple signed.
- Is there a record behind the signature, and a countersignature? See online contract signing.
- Does the money follow? Good contract and invoice software raises the rest of the payment schedule once the deposit lands. Hailo does, with reminders.
- Can you change things after they sign? In Hailo a new date or added hours go out as something extra to sign on top of the booking, imported couples included.
Where Hailo stops
Good proposal and contract software is honest about its edges, so here are Hailo's. There are no Word or PDF templates to download: the designs, contract starters and presets live in the app, and the starters are working drafts, not legal advice. Each studio has one login, so there is no separate account for a partner to countersign from.
If you need proposal and invoice software that syncs with QuickBooks, that connection is not built yet. Finance exports CSV for your books in the meantime.
Setting it up once in Hailo
- Add your packages and add-ons under Templates > Catalog.
- Pick one of the four proposal designs, make it yours and save it as a preset.
- Write or adapt a contract template and mark it as the default.
- Build a questionnaire, and save the payment schedule you always use as a preset.
- On each new lead, open the Booking tab, pick your preset and send the link.
Questions filmmakers ask
Can a proposal be a contract?
Sometimes, but whether a given proposal binds anyone is a legal question with different answers in different states, so ask a lawyer where you practice. Hailo sidesteps the gray area by keeping the two separate but connected: the couple picks a package on the proposal, then signs your contract on the very next step of the same link, and both stay with the booking.
What is the difference between a proposal and a contract?
A proposal is your offer: the packages, the price and why the couple should book you. A contract is the agreement you both sign, covering payment, cancellation, usage rights and what happens if plans change. In Hailo the proposal is a designed page the couple chooses from, and the contract is the text they sign right after, frozen into the booking when you send it.
What should a wedding videography proposal include?
At minimum, who it is for, what you will deliver, what it costs and how to accept. Beyond that come the parts that sell: a welcome in your own voice, a few recent films and a plain description of each package. Hailo's designs never drop the three essentials (their details on the cover, the price table, a way to accept), and the rest can be hidden per couple.
Can couples sign and pay a deposit from their phone?
Yes. The whole booking link works on a phone: the couple reads the proposal, signs with a fingertip, fills in your questions and settles the deposit in one sitting, by card, Apple Pay or a transfer app. Nothing can be paid until the contract is signed, and Hailo takes no cut of the payment.
Go deeper
A videographer pricing guide couples can pick from
Turn your packages and add-ons into an online pricing guide. Couples browse it, pick what they want, see the...
Wedding videography proposal templates you edit on the page
Start from one of four proposal designs, type right on the page and send it. Couples pick a package and...
A wedding videography contract template couples sign online
Start from a ready-to-edit wedding videography contract, set it as your default, and have couples sign...
Online contract signing for wedding videographers
Couples sign your contract in the browser with no account. You countersign to lock the booking, and both of...
A videography booking form couples finish in one sitting
One booking link holds the proposal, the contract, the questionnaire and the deposit, so couples can review,...
Invoicing software for wedding videographers
Invoicing for wedding videographers: payment plans, card and ACH through your own Stripe with 0% to Hailo,...
Your wedding videography timeline, planned with the couple
Plan the day with each couple: a questionnaire they fill in online, a printable shot list, the day-of...
A HoneyBook alternative that also handles your wedding footage
Hailo runs leads, proposals, contracts and invoices like HoneyBook, then offloads, sorts and syncs your...
A 17hats alternative made for wedding videographers
A 17hats alternative made for wedding videographers: leads, proposals, contracts and invoices, plus footage...
See it on your own wedding.
One app, from the first inquiry to the delivered film.