Studio management software for wedding filmmakers

A dashboard that knows your week

Manage opens on the dashboard: the date, the weather where you are, a greeting on your own time zone and one line about what is next, such as a wedding in four days or the films on the bench. Under it sit six tiles: active leads, booked clients, next shoot, upcoming weddings, revenue (this year so far, or still to collect) and goals. Each tile opens the list behind it.

Everything below the tiles is a widget you choose. Click Widgets, drag them into the order you want, hide what you never look at and bring back the rest from the tray: edit time, money, momentum, goals, leads to chase, proposals out, films in the queue, shoot prep for your next wedding and more. It is a small business dashboard shaped around weddings, and your layout follows you to any Mac you sign in on. The money and goal widgets are covered under finance and goals.

Ask, search and get notified

The bar under the greeting is Ask Hailo. Type a question such as which couples have a balance due this month, and it answers from your own leads, clients, invoices and calendar. More on that under the AI assistant.

Press ⌘K anywhere for quick search. It finds any lead, client, vendor, proposal, invoice, package or page from part of its name, and opens some records in a side drawer so you can check a detail without leaving the screen you were on. With nothing typed, it works as a jump menu.

The bell in the top bar collects what happened across all three wings: a new inquiry, a signed contract, a payment, a finished analysis, a couple opening their gallery or downloading the film. Under Settings you choose which events ring the bell, which also email you, and whether those emails arrive at once or as a daily or weekly digest.

Studio management software with one calendar

Booked weddings, pencilled-in leads, discovery calls, your own blocks and edit days share one calendar, in month, week, day and list views. Click an empty day to add a block, a new lead or a booked event, and drag a wedding to move it. Google and Apple calendars sync with it, and a feed link puts it in any other calendar app. The details are under calendar sync.

On your Mac, and in a browser when you are out

Hailo is a Mac app, and Manage and Deliver also open in any browser at app.hailo.studio, so you can send an invoice or check a gallery from your phone between shoots. The footage side stays on the Mac, with your drive plugged in.

When something looks off, the Feedback tile at the bottom of the sidebar sends a note to Hailo from any screen, with a screenshot of what you are looking at attached in one click.