The CRM for videographers who shoot weddings

From inquiry to booked, in one place

A wedding videography CRM earns its keep in the weeks before a couple says yes. In Hailo, leads arrive three ways: from the inquiry form on your website, from your book-a-call page, and by hand when someone phones, sends a DM or stops you at a wedding fair. They all land on Leads, filtered by status and searchable by name, email, source or venue.

Your wedding inquiry form is built in Hailo to match your brand and pasted onto your site with one snippet, and it can answer each inquiry within seconds with an auto-reply in your words.

The call page is yours too. Couples pick a time inside the hours you set, and each call arrives with a video link and a lead already filed. More on that under discovery call booking.

One page per couple

Every couple gets one page with their messages, files, money, profile and activity together. The status is plain (New, Contacted, Booked or Lost), and the record ticks off proposal sent, contract signed and deposit paid as each one happens. Private notes stay on your side, and tags can drive your automations. The full tour is under lead pipeline and client records.

Each lead also carries a source, from your website and Instagram to a vendor referral or The Knot, so you can see which places send couples who book.

After they book: your client roster

Once a couple books, the record carries on as a client. Clients sorts your roster into booked, editing, delivered and archived, and moves a couple to editing on its own once their wedding date passes. Two columns are for filmmakers: the income actually received from each couple, and an hourly figure that divides their contract by the editing hours tracked on their film.

Click Map and the roster turns into a globe with a pin at every venue you have filmed. It will not book you a wedding, but it is a good way to look back on a season.

What makes it a CRM for videographers

Plenty of software sells itself as a CRM for creatives or for wedding vendors in general. Hailo is made for wedding filmmakers, so the couple you book here is the couple whose footage you sort, whose ceremony you cut and whose film you deliver, in one app. Proposals, contracts and the booking link sit on that same record, covered under proposals and contracts.

If you were also comparing a CRM for wedding photographers: a photographer can run the whole front office in Hailo, but nothing on the footage side touches stills.