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The calendar

See weddings, leads, calls, blocks and edit days in one place, add a block or a lead from any day, and subscribe from your phone.

Updated September 2, 2026

The calendar is every date Hailo knows about: booked weddings, pencilled-in leads, discovery calls, your own blocks, edit sessions, and your Google and Apple calendars. Open it from Calendar in the sidebar.

Views

Month (default), Week, Day and List. List is an agenda of what is coming up. Switch with the tabs in the header.

Header controls

  • ← and → move a month, week or day. Today (keyboard T) jumps back.
  • Click the year to pick another year.
  • The line in the middle names your next shoot with its date, venue and "today", "tomorrow" or "in N days". With no shoot booked it names your nearest live lead instead. Click it to open the record.
  • Subscribe (tooltip "Subscribe to this calendar on your phone") copies a feed link and tries to open it in your Mac's Calendar app. The button reads "Link copied" for a moment. Paste the link into any calendar app to follow your Hailo calendar. It is one-way: Hailo to the other app. To invalidate an old link, click Reset link under Settings > Integrations > Subscribe via link.
  • The stat reads "N on the calendar".

What is on it

Chip Where it comes from Click
Booked A wedding event on a client. Opens the client.
Lead · A lead's tentative wedding date. Booked and lost leads are not shown. Opens the lead.
Call A discovery call booked through your call page. Opens the lead or client.
Block A personal block you added. Edit or drag it.
Edit An edit session from your editing plan. Opens the timeline in the Edit wing.
Google, Apple Events from your connected calendars. Events Hailo pushed there are not shown twice. Nothing.

Within a day, chips are ordered booked, lead, call, block, edit, then external.

Filter pills

Under the grid: Booked, Leads, Calls, Blocks, Edit, Google, Apple. Click one to hide or show that kind. Your choice is remembered on this Mac. If a view looks empty, check the pills first.

Busy days

  • A warning icon with the tooltip "Two weddings on this day" marks a double booking.
  • Days with more than three entries show +N more. Click it to list the whole day.

Drag to reschedule

Drag a booked wedding or a block to another day. The chip's tooltip reads "drag to reschedule". The event moves, and a wedding is re-pushed to your connected Google and Apple calendars in the background. Leads and calls cannot be dragged.

Add from a day

Click an empty day to open the quick-add menu.

Personal block

  1. Choose Personal block.
  2. Type a title (placeholder "Block title (e.g. Travel)").
  3. Pick the kind: General block, Travel, Unavailable or Edit day.
  4. Pick the repeat: Does not repeat, Repeats weekly or Repeats monthly. A repeating block shows a "Repeat until (optional)" date.
  5. Click Add block.

New lead

Choose New lead to open the New lead form with that day as the tentative wedding date. See Add a lead.

New booked event

Choose New booked event to open the Clients list in picker mode. Pick the couple and the event form opens with the date filled in. See The wedding event.

The Next up rail

To the right, Next up lists upcoming weddings and live leads with a countdown ("Today" or "N days"); leads carry a Lead pill. Empty: "Nothing on the books yet." In List view, an empty agenda reads "Nothing on the calendar in the next six months."

External calendars

Google and Apple events load after the page draws, so they can appear a moment late. If a connection has expired or you are offline, that layer is empty and everything else still works. See Google Calendar and Apple Calendar.

Discovery calls

A call booked through your call page shows as a Call chip and lives on the lead. There is no cancel control on the chip yet; to move a call, reply to the couple and have them book a new time, which creates a fresh entry.

Troubleshooting

My Google events are missing. Check the Google pill is on, then check the connection under Settings > Integrations. Reconnect if it has expired.

A wedding I dragged did not move in Google. The push runs in the background. Open the event on the client and save it to push again.

The Subscribe button did nothing. The link was copied even if no app opened. Paste it into your calendar app's subscribe or "add by URL" option.

  • The wedding eventRecord when and where the wedding happens, who the other vendors are and the day-of timeline, and push it to your calendar.
  • Add a leadLog a couple by hand with the New lead form, choose where they came from, and edit the details later.
  • The Clients listTrack every booked couple through editing and delivery, see what each one earned per hour, and spin the globe of where you have filmed.
  • The book-a-call pageWhat a couple sees on your discovery call page, and the lead, calendar entry and confirmation email Hailo creates when they book.
  • Connect Google CalendarPush weddings, consults and deadlines to Google Calendar, read your other calendars to hold booking slots, and subscribe any other calendar app to your Hailo schedule.
  • Connect Apple CalendarSync Hailo with iCloud Calendar using an app-specific password from your Apple ID.
  • The Edit launchpadFind your way around the Edit wing's home screen, the usage meter, the project tiles and the per-couple Edit hub.
Still stuck? Send a note from the contact page and a real person at Hailo answers. Include the studio name you signed up with and, if it is about a specific screen, what you clicked.
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